Let me ask a question. How much do you spend on printing each month for your business?
Think about it. Expensive ink, paper, and let’s not forget the cost of maintenance. (Because, it’s face it, the more a machine is used, the more likely it is to have breakdowns.)
If you don’t know the answer to the question, it’s okay. You’re not alone. Most people have never sat down and actually done a deep dive into printing expenses (or noticed the number of documents that are printed and then left, forgotten, on the printer at the end of the day).
Don’t worry, though.
There is a solution to regaining control of your printing costs: Managed Print Services, also known as MPS.
According to Gartner, an IT research and advisory firm, print management initiatives (MPS) can actually cut costs by 10-30%, a savings that can offset any additional expense.
When your business is using managed print services, expenses like ink and toner, parts for repair, and technician costs are all included in the cost of the service. You just pay per click (per sheet printed) and let us handle the rest.
And while the savings, alone, is motivation enough to stop managing your own print fleet and switch to MPS, it’s not the only reason.
Take a look at the three other top reasons we recommend businesses use MPS.
1. Increased productivity
If you’re managing your own print fleet, how diligent are you about preventative maintenance?
The reality is that while many business owners have the best of intentions regarding the care of their printers, maintenance often slips through the cracks, resulting in costly repairs that waste valuable time.
That’s not the only problem that results from overlooking maintenance, though.
Bypassing the recommended maintenance plan also reduces the overall lifespan of the machine, which means you may find yourself making the major investment in a new one sooner than anticipated.
Because MPS keeps your machine maintained and stocked with toner and ink, it will be more reliable. This means you’re far less likely to run into printing problems if you wait until the last moment to print out that important presentation.
2. Improved security
Did you know that fewer than two percent of printers installed in the world are secure? In fact, a recent study found that 60,000 printer models could be vulnerable to cyberattacks.
Think that it would never happen?
In 2016, a hacker hijacked 29,000 printers across campuses, printing offensive flyers. Nor was it an isolated incident. A similar attack happened again later that year on an even larger scale. Cyberattacks against printers are making it quite clear just how vulnerable internet-connected printers are.
And since employees use printers for both work and personal reasons, it is a potential source for stealing employee records, credit card numbers, health records and other sensitive data.
MPS solves that problem, though.
When you use a managed print service, you can feel confident that you’re using a machine with built-in security (so you aren’t depending entirely on a third-party vendor). You also can have the peace of mind knowing your security remains up-to-date and that your printer is safe from cyberattacks.
3. Flexibility and scalability
This is particularly important for smaller businesses that will need to scale their printing needs as they grow.
Because you pay per click (i.e. per sheet), you only pay for as little or as much as you print, which means your printing expenses only grow as you do!
Are you ready?
There are so many reasons to seriously consider a managed print solution:
- Cost savings
- Increased productivity
- Improved security, and
Not to mention the peace of mind you’ll gain knowing that all of these things are handled for you. Instead of worrying about unexpected printing costs or unanticipated downtime, you can focus your time on where it’s best spent: growing your business.
Interested in learning how we can help you? Contact us today for a complimentary business assessment. We’re here and ready to help!