Your law firm is built on accuracy and efficiency. However, let’s face it, you have a lot of information to move through the legal system, and organizing and analyzing materials is complex and time-consuming, especially in an industry where paper documents and filing are common.
Many law firms find themselves often bogged down as a result of:
- Outdated, manual processes,
- Outdated technology, and
- Lack of support for personnel
We understand that every law firm has its own, unique challenges as well as its own demands for producing and managing documents. Moreover, if you have a large volume of documents, managing and getting those documents to the right people in a timely manner can be a huge problem, especially if you use off-site storage.
Our team here at WCC Business Solutions are experts at helping law firms organize, analyze and present case materials as efficiently as possible.
We use the latest technology to streamline and operate your workflows from start to finish, removing the bottlenecks and reducing the risk of human error. If you’re short on space (filing cabinets take up an enormous amount of real estate) or feeling that your personnel isn’t getting the support they need, we can help with that as well.
Our goal is to make sure that you and your staff have access to the information they need when they need it. However, we also want to make sure it’s available in the place and format they need it as well, as this will have a huge impact on office inefficiencies.
In addition to making your information more accessible, though, we can also make it more secure, giving you the peace of mind knowing that confidential client information is safe and secure.
Outside of security, though, there are five very specific ways that we can help reduce inefficiencies in your law firm.
Managing Paper Documents
This is a huge challenge for law firms, since many documents are handwritten.
Retyping paper documents is time consuming and introduces huge opportunities for human error. Using our technology, though, you can easily convert paper documents to any number of formats to make them editable, searchable and easy to store electronically. A few file formats we support include searchable PDFs, Word documents and even image files.
Time Wasted Searching for Documents
According to a McKinsey report, the average employee spends 1.8 hours every day searching for and gathering information. That number can be much higher in law firms where the volume of paper documents is much higher than in other offices.
Files are often stored off site, and even when they’re stored on-site, they can be difficult to find. Both attorneys and legal aides can waste enormous amounts of time finding the right information when it’s needed.
By using our Document Management software (DMS), you can make electronic storage and searching easy, saving space in your office while giving key personnel access to the documents they need, when they need them.
Managing Bates Labeling
During the discovery phase of litigation, large volumes of documents are accumulated and a unique identifier is required to reference each page. Originally, stamps were used to add the Bates label, then preprinted labels. Now electronic endorsement is most common.
With our Bates Labeling workflow, this problem is easily solved. Using our technology, the end user can select font, location on the page, and even the starting number for Bates Labeling.
Preparing Documents for E-Filing
Preparing court documents for e-filing can be a challenge for law firms, as different courts have different requirements. With Ricoh technology, though, you can define the workflow, splitting the file automatically according to court requirements and converting to the appropriate format.
With our help, you can simplify court submissions, safe time and eliminate worry over errors.
Final Thoughts
Your law firm could be wasting valuable time if you’re relying on outdated technology and paper processes. With the help of WCC Business Solutions, you can cut labor costs, reduce the risk of human error, and increase productivity.
If you think you might be ready to take this step, contact us today for a complimentary consultation and find out how we can save you money by simplifying and streamlining the processes within your law firm.